Job Summary

The Administrator, Finance provides financial and contract-administration support for the Hawthorne Contract, a large and complex U.S. Army Depot maintenance and operations support contract. This role processes routine financial transactions, supports billing and period-close activities, maintains accurate records and trackers, and compiles financial information needed for contract reporting, audit readiness, and operational decision support.

Responsibilities

• Process and track purchase requisitions, purchase orders, vendor invoices, service entries, accounts payable vouchers, P-card purchases, receipts, and expense documentation. Verify approvals, coding, funding, and supporting documentation before routing to support accurate and timely transaction processing. 20%

• Support billing and accounts receivable activities by collecting billing documentation, maintaining invoice and funding trackers, preparing verification forms, updating aged receivables schedules, monitoring WAWF status, and researching routine discrepancies to support timely customer billing and collection follow-up. 20%

• Support month-end close by compiling labor, cost, purchase order, revenue, and accrual documentation; preparing schedules and journal-entry support; comparing labor history and general ledger data; and maintaining reconciliation workpapers for review. 20%

• Maintain organized, complete, and audit-ready financial records and approved master-data information, including project, WBS, charge-code, vendor, purchase-order, inventory, fixed-asset, and employee-baseline data. Distribute authorized financial information to appropriate users. 15%

• Compile data and schedules for budgets, forecasts, variance analyses, program management reviews, key performance indicators, plan-versus-actual and forecast-versus-actual reporting, backlog, headcount, and other recurring internal or external financial reporting packages. 15%

• Maintain contract-specific finance documentation and trackers for assigned activities, perform related data entry and follow-up, and escalate funding, billing, compliance, environmental, or operational concerns through established channels to support contract controls and issue resolution. 10%

Qualifications

• High school diploma or GED required.

• Two or more years of related office, accounting, finance, purchasing, billing, or administrative experience preferred. Equivalent directly related education or training may be considered.

• Basic knowledge of accounting principles, transaction processing, accounts payable and accounts receivable, and financial documentation.

• Ability to review financial and purchasing documents for completeness, approvals, mathematical accuracy, coding, funding, and required supporting documentation.

• Working proficiency with Microsoft Excel and computerized financial systems used to enter, retrieve, organize, and track financial information.

• Ability to maintain accurate trackers, reconcile routine differences, organize audit-ready records, and meet recurring billing and period-close deadlines.

• Ability to compile financial data and prepare clear schedules, reports, and workpapers for review and recurring contract reporting.

• Ability to communicate routine financial information, follow up with internal stakeholders, protect confidential information, and escalate discrepancies or compliance concerns through established channels.

Benefits and Pay Transparency

Day & Zimmermann offers a comprehensive benefits package designed to support the health, financial security, and well-being of our employees. Benefits may include medical, dental, and vision coverage; retirement savings options; paid time off; and other company-provided programs, subject to applicable plan terms and eligibility requirements.

In compliance with this state's pay transparency laws, the salary range for this role is $23.95-$23.95/hr. This is not a guarantee of compensation or salary, as final offer amount may vary based on factors including but not limited to experience and geographic location. Pay is determined by the assigned work location and, where applicable, the governing collective bargaining agreement. The posted range reflects differences among locations and agreements; the rate for each assignment is fixed and is not based on seniority or experience.

Day & Zimmermann is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected by applicable law.