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Proposal Coordinator


Virginia (VA), US Pennsylvania (PA), US

Category:  Marketing
Work Area:  Remote
Requisition ID:  1602



About Day and Zimmermann

No problem is too challenging or complex for Day & Zimmermann Maintenance and Construction (DZMC) because We do what we say! ® We’re here to make life easier for plant owners in the Power, Chemical, and Industrial markets. With our wide-ranging capabilities and long-standing industry experience, we deliver innovative solutions and seamless processes that effectively manage all aspects of the plant life cycle. It’s no wonder we’re the #1 maintenance services provider in the United States. Come join in on our purpose – We put people to work, we protect American freedoms, and we help our customer’s power and improve the world!

Position Description

We are looking for a full-time staff, Proposal Coordinator to join our Day & Zimmermann team.


Proposal Coordinator works under the guidance of Proposal Managers to execute the company’s proposal process and implement capture strategies for customer Requests for Proposals (RFP) or other solicitations. The Proposal Coordinator supports administrative and logistical aspects of the proposal process, including but not limited to scheduling team meetings, assisting with pipeline management, monitoring client portals, documenting and communicating action items, creating/managing proposal-related content on SharePoint, and building draft documents using existing boilerplate and templates.

As the Proposal Coordinator, here’s the work you’ll do:

• Work with Proposal Managers and pursuit team members to define and follow proposal schedules, create compliance, and content matrices, and update internal record systems and document repositories in accordance with company procedure and policy

• Work with members of the pursuit team to draft and edit proposal-related content, maintain updated versions in the document management system (SharePoint-based), and perform other desktop publishing, editing, and formatting tasks using Adobe Acrobat (PDF) and Microsoft Office products such as Word, PowerPoint, and Excel

• Coordinate and schedule pursuit team kickoff, status, and executive level review meetings. Help the Proposal Manager incorporate edits and distribute documents for review. Monitor and update the internal customer relationship management system (Salesforce) as well as external client portals and distribute information to relevant team members promptly

This role is for you if you have these skills:

• Excellent written and oral communication, presentation, and interpersonal skills

• Highly organized and able to manage multiple tasks involving various groups of people while meeting deadlines under pressure

• Critical thinker who can research, develop, and present complex data or information clearly and concisely

• Strong team player who can work with individuals at various levels of the company to gather information, incorporate feedback, and pitch in where needed to deliver results

• Highly skilled with MS Office programs (Word, Excel, PowerPoint, SharePoint) and Adobe Acrobat

And if you have these qualifications:

• HS Diploma required, Degree in Marketing/Writing/Journalism preferred

• 2-5 years’ experience working with service-oriented sales or in a B2B environment

• Experience with Salesforce software preferred


In compliance with this state’s pay transparency laws, the salary range for this role is $57,200 - $85,800 This is not a guarantee of compensation or salary, as final offer amount may vary based on factors including but not limited to experience and geographic location. (The specific programs and options available to an employee may vary depending on date of hire, schedule type, and the applicability of collective bargaining agreements).


We care about our employees, and it shows. Our staff receive a competitive salary and a comprehensive benefits package which includes medical/Rx, dental and vision coverage; life, AD&D and disability insurance; flexible spending accounts; 100% paid maternity leave for up to 12 weeks, parental leave, family leave, other paid time off; voluntary benefits and discount programs to meet our employees’ individual needs including pet insurance for our furry family members!


To ensure a safe work environment while meeting the physical demands of the job, you must be able to perform the following physical and mental tasks, with or without a reasonable accommodation:

• Visual acuity (e.g., needed to prepare and analyze data, to transcribe documents, to view a computer, to read, to inspect objects, to operate machinery.

• Balancing (e.g. maintaining equilibrium when walking, climbing, crouching, etc.)

• Stooping (e.g. bending the spine at the waist)

• Pushing or pulling

• Reaching (e.g. reaching the arms or legs in any direction)

• Lifting motion or lifting objects more than 20 pounds

• Walking

• Repetitive motion of any part of the body

• Kneeling, crouching or crawling

• Manual Dexterity (e.g. picking, pinching, typing, or other working that uses fingers)

• Hearing

• Talking

• Ability to read/write complex documents in the English language

• Capacity to reason and make sound decisions

• Capacity to express thoughts orally


SO WHAT ARE YOU WAITING FOR? APPLY NOW! Talent Acquisition Partner: Ashley Mitchell

Diversity, Inclusion & Equal Employment Opportunity


Day & Zimmermann is committed to maintaining an inclusive workforce, where employees are hired, retained, compensated and promoted based on their contributions to our Company. Our collective strength is rooted in over a century of diverse employees and businesses, commitment to success, and delivery on promises made. Federal and state Equal Employment Opportunity laws prohibit employment discrimination based on race, color, religion, sex, sexual orientation, age, national origin, citizenship status, veteran status and disability status. Day & Zimmermann is committed to providing an equal opportunity work environment in full compliance with these laws. If you are an individual with a disability and you require an accommodation in the application process, please email, and please specify which position you are interested in, including job title and location.

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