Representative, I9

Position Description

We’re looking for a I-9 Compliance Representative to join the Day & Zimmermann team located in Philadelphia.

The I9 Representative is responsible for verification of employee's Form I-9 at both time of hire/rehire as well as for reverifications. This position is held by someone deeply knowledgeable about the Form I-9 and its supporting documents, and thus instills confidence in our new hires as they begin their employment with D&Z. This position operates as part of a team, ensuring that there is sufficient coverage for all new hires/rehires to be able to quickly and seamlessly complete Form I-9 at a time that is convenient for them. This means that the team members do not necessarily operate on typical east coast business hours - expanded hours coverage is critical to meeting the employee needs and for this to be a successful team. As part of the larger HR Compliance team, this position will be expected to act as a backup to various other areas of the team's responsibilities, depending on need. This position will focus on employee needs with a commitment to quality and customer service; handling all interactions in a professional manner and driving employee engagement as one of the first touch points an employe has with the company.

As the Representative, I9, here’s the work you’ll do:

• Complete virtual I9 verification for all new hires, rehires, and needed reverifications. Includes providing guidance to employees completing Section 1 of the I-9 paperwork, or providing guidance on acceptable documents for Section 2. This includes supporting gathering updated documents for those employees providing receipts and otherwise ensuring that all compliance needs for the Form I-9 are met. This position is responsible for keeping our I9 system "clean" of bad data and data inconsistencies or incomplete information.
• Respond to employee inquiries regarding process, general policies and procedures regarding HR Compliance areas of responsibility, but with particular focus on Form I9. Support the Unemployment Claims process for the Businesses as needed. Partner with the HR Compliance team, BU, and vendor to make sure all claims completed by given deadlines.
• Complete periodic data audits to ensure overall I9 compliance levels and system maintenance is being maintained.
• Provide coverage as needed for other areas of HR Service Delivery, participate in projects and system improvement initiatives, and perform other duties as assigned.
• Comply with and administer Data Privacy policies, principles and procedures. Maintain customer and employee confidence and protect operations by ensuring the minimal, secure, approved, responsible, and confidential handling of data, as well as breach notification.

This role is for you if you have these skills:

• Ability to focus on customer needs with a commitment to quality and customer service
• Excellent verbal and written communication skills. Ability to communicate over the phone with ease, even in difficult situation
• Impeccable attention to detail and excellent organizational skills
• Knowledge of Form I-9 and the appropriate supporting documents
• Strong computer skills, including Microsoft Office applications, SAP, and Guardian

And if you have these qualifications:

• Great attitude and team player.
• Successful completion of drug and background screening process.

In compliance with this state’s pay transparency laws, the salary range for this role is $38,240 – $57,360 This is not a guarantee of compensation or salary, as final offer amount may vary based on factors including but not limited to experience and geographic location. (The specific programs and options available to an employee may vary depending on date of hire, schedule type, and the applicability of collective bargaining agreements).

We care about our employees and it shows. Our staff receive a competitive salary and a comprehensive benefits package which includes medical/Rx, dental and vision coverage; life, AD&D and disability insurance; flexible spending accounts; 100% paid maternity leave for up to 12 weeks, parental leave, family leave, other paid time off; voluntary benefits and discount programs to meet our employees’ individual needs including pet insurance for our furry family members!

To ensure a safe work environment while meeting the physical demands of the job, you must be able to perform the following physical and mental tasks, with or without a reasonable accommodation: 

• Visual acuity (e.g., needed to prepare and analyze data, to transcribe documents, to view a computer, to read, to inspect objects, to operate machinery.
• Repetitive motion of any part of the body
• Hearing
• Talking
• Capacity to think, concentrate and focus for long periods of time.
• Ability to read complex documents in the English language.
• Capacity to reason and make sound decisions.
• Ability to write complex documents in the English language.
• Capacity to express thoughts orally.
• Expertise in:
• Ability to wear a mask, respirator, bullet proof vest, or other equipment.
• Ability to regularly perform all job functions at Company’s office or worksite.

SO WHAT ARE YOU WAITING FOR? APPLY NOW! Talent Acquisition Partner: Chris Pinto