Job Summary

We’re looking for a full-time, staff Extended Payroll Specialist to join our Day & Zimmermann team located in Philadelphia, PA. The Extended Payroll Specialist position is part of a team of payroll specialists for a 24x7 payroll operation, primarily focused on US payroll. This positon is responsible for processing critical union and non-union payrolls in a very fast-paced environment. The Extended Payroll Specialist is responsible for regular weekly payrolls, pulling through the payroll, performing pre-payroll validations, and sending the finalized payroll for printing, in addition to a heavy focus on ad-hoc daily payroll requests and other daily or weekly tasks such as keying in special bonuses or gift card payments, as well as performing Staff Payroll Audits. This Specialist receives and reviews incoming requests for payment on a daily basis, auditing for errors, and troubleshooting and resolving any errors that arise, finalizing the payment, and pushing the paychecks to the local paycheck printers at our various locations. In addition, the Specialist is responsible for supporting Tier 1 setup and troubleshooting issues with the local check printers. The Extended Payroll Specialist position interacts heavily with our business personnel that are on site at our various locations, and provides superior customer service for any payroll or paycheck printing issues that arise at the sites

This position has expertise in various areas of payroll, including US multi-state payroll taxation. As part of a 24x7 operation, this position works collaboratively with their team members to ensure full coverage of payroll support, including nights, weekends, and holiday coverage. As part of the larger Payroll team, will be expected to act as a backup to various other areas of Payroll, depending on need.

As the Extended Payroll Specialist, here’s the work you’ll do:

• Hands on payroll processing, including regularly scheduled payrolls as well as ad hoc requests.
• Pay-related data entry such as gift card processing, bonus payment data entry, quota maintenance etc.
• Tier 1 paycheck printer support, including receiving and responding to field personnel issues with their paycheck printers, escalating to Tier 2 support as needed.
• Liase with business and staff unit employees and build mutually beneficial relationships. Work through issues as necessary.
• Comply with and administer Data Privacy policies, principles and procedures. Maintains customer and employee confidence and protects operations by ensuring the minimal, secure, approved, responsible, and confidential handling of data, as well as breach notification.
• Other duties as assigned.

This role is for you if you have these skills:

• Expert in multi-state payroll processes and procedures, ideally with Union payroll experience.
• Effectively handles pressure and demands from multiple customers and competing priorities with extremely tight deadlines, including the ability to problem solve under pressure.
• Ability to focus on customer needs with a commitment to quality and customer service, including excellent verbal and communication skills.
• Strong computer skills, including Microsoft Office applications. Ability to develop proficiency in SAP and Issue/Case Management Applications. Proven ability to work with a variety of systems. 1-2 years’ experience working in SAP is preferred.
• Strong attention to detail and excellent organizational skills.

And if you have these qualifications:

• Associate’s degree in Accounting/Business or relevant experience required.
• 2-5 years of experience in payroll required, ideally working with Union payroll.
• FPC certification preferred.
• Great attitude and team player. 
• Successful completion of background screening process.

Essential Functions

To ensure a safe work environment while meeting the physical demands of the job, you must be able to perform the following physical and mental tasks, with or without a reasonable accommodation: 

• Visual acuity (e.g., needed to prepare and analyze data, to transcribe documents, to view a computer, to read, to inspect objects, to operate machinery.  

• Walking  

• Repetitive motion of any part of the body  

• Kneeling, crouching or crawling  

• Manual Dexterity (e.g. picking, pinching, typing, or other working that uses fingers)  

• Grasping (e.g. use of hand to apply pressure)  

• Hearing  

• Talking  

• Capacity to think, concentrate and focus for long periods of time.  

• Ability to read complex documents in the English language.  

• Capacity to reason and make sound decisions.  

• Ability to write complex documents in the English language.  

• Capacity to express thoughts orally. 
• Ability to work multiple shifts as needed for coverage.

Compensation and Benefits

In compliance with this state’s pay transparency laws, the salary range for this role is $61,200 - $91,800. This is not a guarantee of compensation or salary, as final offer amount may vary based on factors including but not limited to experience and geographic location. (The specific programs and options available to an employee may vary depending on date of hire, schedule type, and the applicability of collective bargaining agreements). 

We care about our employees and it shows.  Our staff receive a competitive salary and a comprehensive benefits package which includes medical/Rx, dental and vision coverage; life, AD&D and disability insurance; flexible spending accounts; 100% paid maternity leave for up to 12 weeks, parental leave, family leave, other paid time off; voluntary benefits and discount programs to meet our employees’ individual needs including pet insurance for our furry family members!