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Front Desk Administrator

Location: 

Glen Allen, Virginia (VA), US, 23060

Category:  Administrative
Work Area:  FT Onsite -DZ Office
Requisition ID:  1757

 

 

About Mason & Hanger, A Day & Zimmermann Company 

 

At Mason & Hanger, you could call us a pioneer in the production of next generation, high-performance facilities! We provide architectural and engineering (A/E) services specializing in the worldwide design of secure, mission-driven facilities. Our staff is dedicated to finding innovative ways to create dynamic spaces. Think that’s cool? We’ve worked on thousands of projects in over 165 countries as a trusted partner of the U.S. federal government for more than two centuries. We’re building a more secure world. ® Come join in on our purpose – We put people to work, we protect American freedoms, and we help our customers power and improve the world! https://www.masonandhanger.com

We’re looking for a full-time, Front Desk Administrator,

to join our Mason and Hanger team located in  Glen Allen, VA.

As the Front Desk Admin you will be responsible for providing administrative support for the continuity of office and business operations through providing front desk/reception duties and administrative support for Mason & Hanger.  Providing exceptional customer services to both internal and external customers maintaining office access control, greeting customers and clients, in-person and on the phone, receiving and shipping via DHL, FedEx, UPS, and USPS.  Provide support for Facility Security Office, Human Resources, Project Management, and Business Development as necessary.

Here’s the work you’ll do:

•             Greet clients, vendors, service people entering the establishment; determine nature and purpose of visit and coordinating with escort for the visitor. Serves as the first line of security for company - observing arrivals and ensuring security measures are followed. Support Facility Security Officer (FSO) as needed including badging, checking Visit Authorization Requests, observing cameras, and with Annex facilities as needed.  Operate multi-line telephone to answer calls, screen and forward calls, provide information, and take messages.

•             Track status of office staff personnel with respect to being in/out of office. Coordinate with PMs for domestic travel and making team travel reservations through corporate system.

•             Maintain a quantity of routine office supplies, order supplies for the office such as paper, toner, printer ink, and other general office supplies, receive supplies and check incoming supplies against supplies ordered, receive delivery of supplies and store them in appropriate locations, including coffee bars and break rooms. Be the primary point of contact for building maintenance, process service requests, distribute office correspondence.

•             Provide assistance to organize meetings including but not limited to lunch orders, conference room set-up of refreshments, and assistance with technological equipment. 

•             Provide Administrative and Human Resource support and generate office correspondence.

•             Retrieve and sort mail, receive and ship through UPS and FedEx including labeling and preparing outgoing shipments.

This role is for you if you have these skills:

•             Exceptional Customer Services skills.

•             Effective oral and written communication skills.

•             Proficiency in MS Office software packages.

•             Ability to work well under pressure.

And if you have these qualifications:

•             HS Diploma,  College degree highly preferred.

•             2+ years administrative experience, in a cleared facility preferred.

•            US citizenship required, Ability to pass background check

 

In compliance with this state’s pay transparency laws, the salary range for this role is $38,240 - $57,360. This is not a guarantee of compensation or salary, as final offer amount may vary based on factors including but not limited to experience and geographic location. (The specific programs and options available to an employee may vary depending on date of hire, schedule type, and the applicability of collective bargaining agreements).

Diversity, Inclusion and Equal Employment Opportunity

Mason & Hanger, A Day & Zimmermann Company is committed to maintaining an inclusive workforce, where employees are hired, retained, compensated and promoted based on their contributions to our Company. Our collective strength is rooted in over a century of diverse employees and businesses, commitment to success, and delivery on promises made. Federal and state Equal Employment Opportunity laws prohibit employment discrimination based on race, color, religion, sex, sexual orientation, age, national origin, citizenship status, veteran status and disability status. Mason & Hanger is committed to providing an equal opportunity work environment in full compliance with these laws. If you are an individual with a disability and you require an accommodation in the application process, please email reasonableaccommodation@dayzim.com and please specify which position you are interested in, including job title and location.

Diversity, Inclusion & Equal Employment Opportunity

 

Mason & Hanger, A Day & Zimmermann Company is committed to maintaining an inclusive workforce, where employees are hired, retained, compensated and promoted based on their contributions to our Company. Our collective strength is rooted in over a century of diverse employees and businesses, commitment to success, and delivery on promises made. Federal and state Equal Employment Opportunity laws prohibit employment discrimination based on race, color, religion, sex, sexual orientation, age, national origin, citizenship status, veteran status and disability status. Mason & Hanger is committed to providing an equal opportunity work environment in full compliance with these laws. If you are an individual with a disability and you require an accommodation in the application process, please email reasonableaccommodation@dayzim.com and please specify which position you are interested in, including job title and location.

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Nearest Major Market: Richmond

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