Proposals Manager, MC

Position Description

We are looking for a full-time staff, Proposals Manager  to join our Day & Zimmermann team.

The Proposal Manager oversees the entire proposal process, acting as a project manager for customer responses such as RFIs, RFQs, RFPs, and post-submittal requests. They collaborate with Business Development and Operations to develop strategies, identify key messaging, and lead the full proposal lifecycle, including writing, production, and customer follow-ups under strict deadlines. This high-visibility role at Day & Zimmermann requires strong project management, organizational, and communication skills, along with a solid understanding of the company’s services, markets, and processes.

As the Proposals Manager, here’s the work you’ll do:

• Project Management Support – leads and manages the production of multiple – and often concurrent – complex, high-value proposals from start to finish. Acts as the RFP subject matter expert and clearly communicates customer requirements to the bid team. Manages a matrixed team, process workflow, tailors and develops content with subject matter experts, coordinates and manages schedules, etc. to ensure on-time delivery of compliant, compelling, customer-focused proposals.

• Content Drafting, Review & Improvement – work with members of the pursuit team to draft and edit proposal content, maintain updated versions in the document management system (SharePoint based), and perform other desktop publishing, editing, and formatting tasks using Adobe Acrobat (PDF) and Microsoft Office products such as Word, PowerPoint, and Excel. Write and update content in the Proposal team’s boilerplate library and other reference materials and look for ways to improve the quality of our materials, tools, and processes.

• Coordination Activities – perform coordination and proposal administrative duties, including acknowledging receipt of bid documents, distributing bid information as needed, scheduling internal meetings, setting up collaborative workspace (SharePoint based), maintaining document version control, and updating opportunity records in Salesforce (CRM system).

• Miscellaneous Support - additional support to your supervisor or larger department projects as assigned.

This role is for you if you have these skills:

• Excellent written and oral communication, presentation, and interpersonal skills

• Highly organized and able to manage multiple tasks involving multiple groups of people while meeting deadlines under pressure

• Critical thinker who can research, develop, and present complex data or information clearly and concisely

• Strong team player who can work with individuals at various levels of the company to gather information, incorporate feedback, and pitch in where needed to deliver results

• Strong capability in Microsoft Office Suite (Word, PowerPoint, Excel), SharePoint (or other collaborative content management system) and Salesforce (or similar CRM system). Familiarity with Adobe products is preferred, not required

And if you have these qualifications:

• Minimum 2-year degree, preferred 4-year degree in marketing/writing/journalism. Business, sales, or related degree may be considered

• 6+ years experience preferably with service-oriented sales, the AEC or energy industry, or in a B2B environment

• Certifications in APMP, PMP, or similar preferred, but not required

• Writing, proofreading, editing, working with technical or engineering teams/individuals, experience in energy or industrial markets

In compliance with this state’s pay transparency laws, the salary range for this role is $88,880 - $133,320. This is not a guarantee of compensation or salary, as final offer amount may vary based on factors including but not limited to experience and geographic location. (The specific programs and options available to an employee may vary depending on date of hire, schedule type, and the applicability of collective bargaining agreements).

We care about our employees, and it shows. Our staff receive a competitive salary and a comprehensive benefits package which includes medical/Rx, dental and vision coverage; life, AD&D and disability insurance; flexible spending accounts; 100% paid maternity leave for up to 12 weeks, parental leave, family leave, other paid time off; voluntary benefits and discount programs to meet our employees’ individual needs including pet insurance for our furry family members!

To ensure a safe work environment while meeting the physical demands of the job, you must be able to perform the following physical and mental tasks, with or without a reasonable accommodation:

• Visual acuity (e.g., needed to prepare and analyze data, to transcribe documents, to view a computer, to read, to inspect objects, to operate machinery.

• Balancing (e.g. maintaining equilibrium when walking, climbing, crouching, etc.)

• Stooping (e.g. bending the spine at the waist)

• Reaching (e.g. reaching the arms or legs in any direction)

• Walking

• Repetitive motion of any part of the body

• Kneeling, crouching or crawling

• Manual Dexterity (e.g. picking, pinching, typing, or other working that uses fingers)

• Grasping

• Hearing

• Talking

• Ability to read/write complex documents in the English language

• Capacity to think, concentrate and focus over long periods of time

• Capacity to reason and make sound decisions

• Capacity to express thoughts orally (e.g., accurately, quick and loudly convey spoken instructions to workers)

SO WHAT ARE YOU WAITING FOR? APPLY NOW! Talent Acquisition Partner: Ashley Mitchell