Document Management Specialist, Projects

Position Overview

We’re looking for a full-time, staff DOCUMENT MANAGEMENT SPECIALIST, PROJECTS, to join the Day & Zimmermann team. This role is projected to last 18-22 months, working a 5/10s schedule with straight overtime when applicable.

This role will be ON-SITE in Stanton, TN

Position will provide coordination and provide technical guidance and oversight to support M&C's licensing activities across projects and programs. Position will ensure programs/department are documented and administered within guidelines established by the Director of Engineering to ensure effective delivery of programs within M&C. Position will also include general administrative duties necessary to support and operate the M&C Licensing programs.

As the PRINCIPAL DOCUMENT MANAGEMENT SPECIALIST, PROJECTS, here’s the work you’ll do:

• Examine, evaluate, and investigate eligibility for or conformity with state laws and regulations governing contract compliance with regards to licenses and permits; coordinate with corporate officers /qualifiers for new licenses and mandated license examinations; prepare and submit proper documentation per state laws & regulations for new licenses per contract requirements
• Accurate & timely updating of license portfolio administration including processing license and bond fee payments
• Manage bonds and certificates of insurance; request new bonds and/or certificates per license requirements; coordinate with corporate Officer(s) and VP Labor Relations for local bonds and renewals; code and submit bond renewals for payment
• Maintain an accurate log of all qualifiers to support HR with accurate and timely compensation for licensee holders.
• Communicate with internal support teams, such as BD and Proposals assess ability to perform scope, support RFI/RFP inquires and provide potential licenses needed in potential new pursuant states.
• Maintain qualifiers updated information with agencies, monitor education and training timelines and backup qualifiers

This role is for you if you have these skills:

• Excellent teamwork, critical thinking, analytical, judgment and interpersonal skills.
• Thorough understanding of construction industry and engineering licensing terms and policies
• Excellent communication and coordinate skills with both internal and external customers.
• Knowledge working with state, county and local agencies
• Strong interpersonal relationship building skills - able to work independently as well as with a variety of people and groups in a constructive and collaborative manner.
• Strong organizational skills and detail orientated

And if you have these qualifications:

• Two year degree or equivalent experience
• 3+ years experience with licensing within construction and engineering
• Knowledge of ProCore - Preferred
• Great attitude and team player.
• Successful completion of drug and background screening process.

In compliance with this state’s pay transparency laws, the hourly range for this role is $37-$38, DOE. This is not a guarantee of compensation or salary, as final offer amount may vary based on factors including but not limited to experience and geographic location. (The specific programs and options available to an employee may vary depending on date of hire, schedule type, and the applicability of collective bargaining agreements).

Any salary estimation specified by this job board may or may not align with our organization’s pay philosophy. Apply to connect with a Talent Acquisition Partner who can provide more details!

We care about our employees and it shows.

Our staff receive a competitive salary and a comprehensive benefits package which includes medical/Rx, dental and vision coverage; life, AD&D and disability insurance; flexible spending accounts; 100% paid maternity leave for up to 12 weeks, parental leave, family leave, other paid time off; voluntary benefits and discount programs to meet our employees’ individual needs including pet insurance for our furry family members

To ensure a safe work environment while meeting the physical demands of the job, you must be able to perform the following physical and mental tasks, with or without a reasonable accommodation:

• Visual acuity (e.g., needed to prepare and analyze data, to transcribe documents, to view a computer, to read, to inspect objects, to operate machinery.
• Manual Dexterity (e.g. picking, pinching, typing, or other working that uses fingers)
• Hearing
• Talking
• Capacity to think, concentrate and focus for long periods of time.
• Ability to read complex documents in the English language.
• Capacity to reason and make sound decisions.
• Ability to write complex documents in the English language.
• Ability to regularly perform all job functions at Company’s office or worksite.

SO WHAT ARE YOU WAITING FOR? APPLY NOW! Talent Acquisition Partner: Jennifer Singer